Sales Project Coordinator-Chicago

Chicago | Illinois | United States

About WestRock (NYSE: WRK) partners with our customers to provide differentiated paper and packaging solutions that help them win in the marketplace. WestRock’s 45,000 team members support customers around the world from more than 300 operating and business locations spanning North America, South America, Europe, Asia and Australia. Learn more at

Sales Project Coordinator-Chicago

750 North Orleans - Suite 600
Chicago, Illinois, 60654
United States

Career Opportunity: The Chicago Sales and Design office is seeking a Project Coordinator. 
The Project Coordinator acquires information from Sales Team; Sales Executive, Account Managers and Customers from the concept development stage through order fulfillment.  Ensure proper fulfillment and invoicing is completed on all customer orders.
How you will impact WestRock:
§ Create and submit accurate and timely production orders to Manufacturing, allowing for effective scheduling and efficient
§ Set up item information in the AS400 system.
§ Enter Sales Orders and Ship Orders to facilitate shipping and billing ensuring correct pricing, billing address, shipping address, end date, and order quantity 
§ Assist accounting where required to ensure accurate billing 
§ Verify purchase order price; ensure it meets or is lower than estimated cost  
§ Enter Purchase Orders to include correct pricing and specifications; confirm vendor receipt of PO and delivery date.  Provide mylars, pdfs, disks, proofs, as required.
§ Ensure hat all billing for materials, assembly, tooling, remnant, or other charges is completed; assist in collections as necessary
§ Assist ssembly PC in managing Customer Product/Miscellaneous Inventory
§ Actively participate in innovative technology and/or implementations. 
§ Communicate as required with external customers to assist in meeting their needs; act as liaison with plant personnel
§ Request ink swatches from offset or flexo epartments and obtain appropriate customer approvals
§ Cost-effectively create, value, scrap, and bill for inventory, avoiding excess inventory
§ Devalue and/or scrap inventory that is not needed to meet customer orders; bill all remnant inventory when customer order quantities are decreased
§ Ensure that costs of items are properly captured and included in the item file in WRMD’s system
§ Review Invoice and/or BOL prior to submission to customer  
§ Use WRMD specified vendors as appropriate. 
§ Validate order quantities produced or procured, shipped, and invoiced,
and notify appropriate Sales personnel and/or customer if order is short of
customer’s order quantity. Request billing method for order balance
§ Work collaboratively and effectively with cross-functional counterparts
to complete orders, improve processes, and enhance company performance
§  Other duties as assigned
What you need to succeed:
High School Diploma or GED required; Bachelor’s degree preferred. POP Display
Industry experience a plus. Previous customer service experience; project
management skills as well as good verbal and written communication skills are required.
What we offer
Corporate culture based on integrity, respect, accountability and excellence
Comprehensive training with numerous learning and development opportunities
An attractive salary reflecting skills, competencies and potential
A career with a global packaging company where Sustainability, Safety and
Inclusion are business drivers and foundational elements of the daily work.
WestRock Company is an Equal Opportunity Employer committed to creating and maintaining a diverse workforce: Minorities/Females/ Disabled/Veterans.

Apply now