Administrative Assistant/Receptionist, MPS Chicago-Woodridge, IL

Woodridge / Illinois / United States

About WestRock
About WestRock WestRock (NYSE: WRK) partners with our customers to provide differentiated paper and packaging solutions that help them win in the marketplace. WestRock’s 45,000 team members support customers around the world from more than 300 operating and business locations spanning North America, South America, Europe, Asia and Australia. Learn more at www.westrock.com.

Administrative Assistant/Receptionist, MPS Chicago-Woodridge, IL


2300 Internationale Parkway
Woodridge, Illinois, 60517
United States

GENERAL PURPOSE: Greet and manage walk-in traffic and field phone calls, representing the company in a professional manner.  Assist with customer service. Develop and maintain spreadsheets as needed. Perform data entry and other administrative support functions for facility.

 

ESSENTIAL JOB FUNCTIONS:

  • Answers phone calls with proper greeting, screens callers and handles and/or transfers callers appropriately, retrieves messages from voice mail and forwards to appropriate personnel.

  • Sets up and maintains lobby and customer lounge.

  • Greets visitors and notifies appropriate personnel.  Monitors visitor access for security purposes

  • Costs out truck deliveries and posts UPS, FedEx, Messenger and Truck Delivery reports daily.

  • Opens and posts CH Robinson truck reports daily.

  • Processes and enters tracking number and costs into Prism from pick lists, forwarding completed paperwork to DG Production Coordinators.

  • Proofreads cycles and dispatch tickets from shipping, ensuring tracking numbers are accurate.

  • Auto posts in Prism for Fulfillment department daily, contacting Lead BB Production Coordinator with any outstanding postings for Chipotle.

  • Runs open orders report daily out of Prism, forwards information to all CSRs.

  • Enters spoilage information into Prism.

  • Creates spreadsheet with performance metrics in Prism daily for Shipping Supervisor.

  • Confirms accuracy of delivery information for Innerworkings weekly, notifies Shipping and Estimating/CSR.

  • Scans vendor invoices to accounts payable at corporate office.

  • Arranges vehicle transportation as needed for visitors.

  • Posts plant employee timecards in Prism daily (shop floor management timecards).

  • Manages office supplies and submit orders as needed.

  • Orders food when needed for meetings.

  • Assists other departments as needed.

  • Ensures substitute receptionist is properly trained.

  • Performs other job duties as assigned.

     

QUALIFICATIONS:

  • Must have high school diploma or G.E.D.
  • Must have minimum two years’ related experience.
  • Must have intermediate computer skills (email, routine database activity, word processing, spreadsheets, graphics, etc.)
  • Must have basic math skills.
  • Must be able to pass a basic reading test.
  • Must be familiar with transferring calls on multi-line phone.
  • Must be personable and be able to maintain a friendly demeanor.
  • Must be able to maintain good attendance.
  • Must be willing to work overtime as needed; significant overtime may be required during busy periods.
  • Must be able to perform all essential functions of this job with or without reasonable accommodation.

WestRock Company is an Equal Opportunity Employer committed to creating and maintaining a diverse workforce: Minorities/Females/ Disabled/Veterans.

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 *CBWRK

#IL

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WestRock Company is creating and maintaining a diverse workforce. For us, diversity and inclusion are business drivers and we take it very seriously. It all starts with a diverse employee base operating in an inclusive environment. An environment where everyone feels valued and respected.

Click here to find our Affirmative Action and Equal Employment Opportunity policy statement.

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We do understand that some of our candidates may require a reasonable accommodation to complete any part of the WestRock application process, including use of this website. If this is the case for you, please contact us at: EMAIL: talentacquisition@westrock.com OR PHONE: 1-800-762-5836. Only phone calls pertaining to disability assistance will be returned. One of our Talent Acquisition or Human Resources members will work with you to provide alternative means to submit your application.